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Point of Sale & Material Management System

The system will offer the ability to manage and control their Points of Sales, Stock, Purchase Orders and Consumption of food items, cleaning materials etc.  By design the system will combine flexibility, ease of use and speed through a user-friendly menu using multitasking architecture. Data security at user level will be assured.




Key Features

  • Point Of Sales
  • State of the art all in one touch screen point of sales terminals.
  • Allow cashless transactions as required using smart cards
  • Facility to credit card at several locations
  • The cards will be usable on all outlets of IFS
  • Identify the Customer from the Telephone number using a caller ID capable Modem
  • Maintain a descriptive Customer Database with their residence location for home delivery
  • Attach Location Map if available, for the delivery boys to understand exact location
  • Updating the Stock automatically using materials consumed from the recipe of Menu Items
  • Keeping important personal events of the customer for sending greetings etc
  • Keep track of delivery time for each order
  • Alert if delivery is late more than 5 minutes
  • Print mailing labels for customers by town or category
  • Sales Reports and Statistics on a selectable period basis (From Date to Date format)
  • Facility to implement privilege points scheme from time to time for purchases made
  • Material Stores and Catering Services
  • Maintain Master File for Stock Items with Minimum and Maximum Stock levels and lead time required to supply
  • Maintain Master File for Suppliers with link to stock items
  • Maintain Master File Locations to which materials are issued
  • Maintain Master File Sub-Stock locations
  • Maintain Master File for Menu Items with recipe (Quantity of Ingredients)
  • Schedule set menu and no of meals expected for each consumption locations in advance on a daily basis enabling the system to calculate material requirement
  • Alert when stock items fall under the minimum stock level
  • Generate proposed purchase order at the click of a button
  • Create firm Purchase order for the selected items from Proposed purchase order
  • Create GRN when materials are received in stock.
  • Maintain all Stock items in batches as they are received to keep track of price variation and expiry dates if any.
  • Alert of stock items going expire in advance to plan consumption and avoid wastage.
  • Enable movement of Items to other Stock Locations if any (Internal movement without consumption)
  • Issue items to various locations on a first in first out basis
  • Monitor Variation of materials consumed with calculated consumption as per menu and no of meals set for the day
  • Alert if variation is outside allowable limit
  • Allow recording of Items gone bad or damaged
  • Record Issues to locations need to charge back client
  • Total Stock evaluation Report
  • Stock Item Movement report (Receipts and Issues with running balance)
  • Receipts report based on Stock Items, Date or Supplier
  • Issues report based on Stock Items, Date or Location
  • Purchase orders pending report for supply follow up
  • Costing of Menu items based on average from date to date
  • Comparison of theoretical cost with actual cost
  • Report materials required for the duration of Menu scheduled with what is in stock and highlight items short.
  • Make purchase orders, Goods Received Notes and Goods Issued Note to be printed and used for record purposes.
  • Generate on demand reports and lists
  • Ability to export reports to Excel, Word or PDF formats
  • Ability to Mail reports directly from the system
  • Managerial reports on statistics of material purchase and consumption
  • WYSWYG Data and Graphical Reports to view and print
  • Multi-user environment
  • Multiple access levels to maintain integrity and security of data.
  • Multi Document Interface
  • Data export or import through ASCII FILES
  • Unlimited record entry
  • Unlimited number of users
  • Consolidated Reporting at Head Office
  • Various locations will be connected to the head office server to the maximum extent possible considering the feasibility and economics.
  • If no connectivity is available daily updating of the transaction will be done through portable data storage units like CDs or Flash drives.
  • We can also consider data transfer using peer to peer dial up connections
  • All the above will enable to produce reports as required on all outlet activities from the head office.